Smart TOPS Privacy Policy

Smart TOPS Privacy Policy

Last Updated: February 2026

Smart TOPS is developed and operated by Greenbotz Pte Ltd.

Smart TOPS is used in Singapore to manage vehicle access into private and commercial properties. We are committed to protecting user information in accordance with Singapore’s Personal Data Protection Act (PDPA).

This policy explains what information we collect, how we use it, and how we protect it.

1. Information We Collect

Smart TOPS mainly collects:

  • Vehicle registration number

  • Company name

Depending on property requirements, we may also collect:

  • Phone number (for OTP login)

  • Entry and exit date and time

  • Gate access status (approved or denied)

  • Property or site location

We collect only the information necessary for access control and security purposes.

2. Purpose of Collection

We collect and use this information to:

  • Verify and allow authorized vehicles to enter the property

  • Maintain security and access records

  • Support property management operations

  • Prevent unauthorized access

  • Meet legal and regulatory requirements in Singapore

3. PDPA Compliance

Smart TOPS handles personal data in line with Singapore’s Personal Data Protection Act (PDPA).

This means:

  • We collect only necessary information

  • We use the data only for stated purposes

  • We do not sell or misuse personal data

  • We take reasonable steps to protect the data

  • Users may request access or correction of their personal data

4. Sharing of Information

Information may be shared only with:

  • Property owners or building management

  • Authorized security personnel

  • Government or law enforcement authorities if required under Singapore law

We do not share data with advertisers or unrelated third parties.

5. Data Protection and Security Measures

We take reasonable security measures to protect information, including:

  • Encrypted communication (HTTPS)

  • Secure cloud hosting

  • Restricted access to authorized personnel

  • System monitoring and access logging

While we take strong precautions, no digital system can guarantee complete security.

6. Data Retention

Access and vehicle records are retained based on:

  • Property management requirements

  • Security policies

  • Singapore legal obligations

Data is securely deleted when no longer required.

7. Access and Correction Requests

Under Singapore law, users may request:

  • Access to their personal data

  • Correction of inaccurate information

To make a request, please contact: info@greenbotz.co

8. Updates to This Policy

We may update this Privacy Policy from time to time. Continued use of Smart TOPS means you accept the updated policy.